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Last Updated on January 9, 2023 by Jaron Davis

As more and more companies adopt remote work models, it is important to establish guidelines and regulations to ensure the safety and security of employees and company data. Below are some key considerations for companies looking to establish guidelines and regulations for remote work spaces and devices, as well as additional considerations for internet connectivity.

Work Space

• Designate a specific area in the home as the designated work space. This can help employees maintain a clear separation between work and home life and ensure that they have a quiet, distraction-free environment in which to work.
• Ensure that the work space meets basic safety standards, including proper lighting, ventilation, and ergonomic furniture.
• Establish guidelines for the use of shared work spaces, such as conference rooms or home offices, to ensure that multiple people can safely use the space while maintaining social distancing.

Devices

• Provide employees with the necessary devices and equipment to complete their work, including laptops, desktops, and other necessary peripherals.
• Establish guidelines for the use and care of company-owned devices, including rules for password protection, software updates, and data security.
• Require employees to use secure, company-approved virtual private networks (VPNs) when accessing company resources remotely.
• Establish policies for the use of personal devices for work purposes, including guidelines for data security and the installation of necessary software and apps.
• Require employees to report any lost or stolen devices to the company immediately.
• Establish guidelines for the disposal of old or no longer needed devices, including the proper wiping of data and the use of secure recycling or disposal methods.

Internet Connectivity

• Ensure that employees have access to reliable, high-speed internet connectivity at their home work spaces.
• Establish guidelines for the use of public WiFi networks, as these can be less secure than a private home network.
• Provide employees with guidance on how to troubleshoot connectivity issues and whom to contact for assistance.
• Consider offering employees the option to use a company-provided hotspot or cellular data plan in the event that their home internet connectivity is unreliable.

Conclusion

Remote work can be a convenient and flexible way for employees to get their work done, but it is important for companies to establish guidelines and regulations to ensure the safety and security of their employees and company data. By establishing clear guidelines for work spaces, devices, and internet connectivity, companies can help ensure that their employees have the necessary resources and support to work effectively and securely from any location.